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Interactive Version Control Brings More to the Table

In the previous post, “Version Control is Important and Fun,” we focused on the general concept of document version control. In this post we look specifically at version control in the Quadient Inspire software suite, and go beyond just documents, to the concept of versioning all document-related resources. Within Quadient Inspire, version control takes place in two applications; Inspire Content Manager (ICM) and Inspire Interactive (II).

You might be asking yourself, “why two places for version control within the same product?” That mainly comes down to one question – should your IT personnel maintain your documents, or should your subject matter experts maintain their own documents? Each organization answers this question differently, though a trend exists toward empowering “the business.” In this approach IT administers a technical foundation on which business users maintain their own document content.

Inspire Content Manager, in terms of version control, is where IT personnel establish and administer this foundation. They create folder structures for different departments and resource types, and administer permissions for all users in the system. IT uses ICM to ensure the correct versions are promoted to production at the correct time, and can roll back to previous versions of a resource, among other “power user” tasks.

In contrast, Inspire Interactive empowers business users to create, maintain and reuse their own document content. View Interactive as a user-friendly content creation and versioning tool, which sits on top of Inspire Content Manager. In other words, any resource in Interactive can be found “under the hood” to reside in ICM. Interactive is accessed via a web browser, and thus a user with proper credentials can “interact” with documents from any workstation with an internet connection.

Interactive also brings more types of resources to the table, all of which are version controlled. Beyond logos and fonts for example, Interactive adds reusable “blocks” of content, document templates and display rules, all of which are trackable and transparent. Business users can view previous versions, as well as timestamps, comments, and usernames of those who edited or approved each version, providing an at-a-glance picture of a document’s history over time.

Whether version control in your organization is along the ICM or Interactive path, we’d like to hear from you. The BelWo team delivers document solutions in a partnership approach, with a focus on your specific needs and goals.

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